Agenda
TYPE: Regular Meeting - New Format
DATE: 10/14/2024       TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order). 		 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Sawyer Scout, 5th grade student at Leisure Park. Info
4.0 Minutes
4. Approval of the Regular Board Meeting Minutes for September 9, 2024. Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications. 		 
 
Attachments:
  
  Recommendation:
Approve the Minutes of the September 9, 2024, Regular Board Meeting. 		 
5. Approval of the Minutes from the September 10, 2024, SPECIAL Meeting Minutes. Action
 
Attachments:
  
  Recommendation:
Approve 		 
5.0 Support Services
6. Update on the partnership between Broken Arrow Public Schools Child Nutrition Department and BA Neighbors and how this collaboration plays a key role in reducing food waste while supporting local families. E. McNally Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
6.0 Summary of Awards & Achievements
7. The Oklahoma Council of Teachers of Mathematics (OCTM), is a community of the best math teachers in the State of Oklahoma. This summer, they recognized Chris Bailey with their annual "Engaging Students in Mathematics Beyond the Classroom" award. C. Barber Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
8. Recognition of the seven (7) National Merit Semifinalist, Audrey Crisp, Connie Feldman, Jake Henry, John Kaya, Nathan Martin, Noah Taylor, and Darren Verret. These finalists are among approximately 16,000 students from across the nation who have qualified for this honor and are some of the highest scoring students in the State of Oklahoma. C. Barber Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
9. Recognition of BAHS student, John Roskob, who has exceptional promise demonstrated by his outstanding performance on the qualifying test used for the National Merit Scholarship program. C. Barber Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
7.0 Employment
10. Discussion, motion, and vote on motion, to approve or disapprove the creation of the new role of Assistant Superintendent of Security and Student Services. The title and role of the Executive Director of Student Services will be eliminated. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
11. Discussion, motion, and vote on motion, to approve or disapprove the title change/promotion to an individual to serve as Assistant Superintendent of Security and Student Services subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
12. Discussion, motion, and vote on motion, to approve or disapprove the title change/promotion to an individual to serve as Assistant Superintendent of Information Technology subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
13. Discussion, motion, and vote on motion, to approve or disapprove the title change/promotion to an individual to serve as Associate Superintendent subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
14. Discussion, motion, and vote on motion, to approve or disapprove the title change/promotion to an individual to serve as Chief Operating Officer subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
15. Discussion, motion, and vote on motion, to approve or disapprove the offer of employment to an individual to serve as Principal of the Freshman Academy with such employment subject to a mutually acceptable and fully executed written contract of employment. T.Sappington Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
8.0 Reports to the Board
16. Discussion, motion, and vote on motion, to approve or disapprove, the NEW name for the Eighth (8) Grade Academy. Per BOE policy 6135, Malinda Silva formed a committee consisting of: Tony Sappington, Malinda Silva, Andy Rice, Dax Gray, Leslie Officer, Shafa Chaudry, and Shanan Casey. T. Sappington Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
17. We would like to propose Monday, May 19, 2025, for the graduation ceremony at Memorial Stadium. Rain dates would be Tuesday, May 20th , and Wednesday, May 21st, of 2025. Project graduation will remain on Monday, May 19, 2025. S. Dunn Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
18. Jadon Dykes will be presenting the results from the PSO Peak Performance energy reduction events and that BAPS has reached the $6 million milestone in energy savings. Info
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Information only 		 
9.0 Comments From The Public
19. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item. 		 
10.0 Approve General Consent Agenda Items Action
20. GENERAL CONSENT ITEMS - #22-#65 Action
  Recommendation:
Approve 		 
A) Superintendent
21. Accept and approve the 2025 Board of Education Election Resolution forms for seat zone # five (5). Total cost to the District is approximately $30,000.00 and will be paid with board of education funds. C. Perry
Action
  Funding:
Board of Education fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
B) Business Services
22. Accept and approve the donation of $6,000.00 from Tulsa Bone & Joint to the Athletic Activity Fund. C. Murphree
Action
  Summary:
Tulsa Bone & Joint wishes to donate $6,000.00 to the Athletics program. Funds will be used to purchase medical supplies for all athletes during the 2024-2025 school year. 		 
  Funding:
Activity Funds 		 
  Recommendation:
Approve 		 
C) Communication Services
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scheels All Sports, Inc., which will grant them advertising rights and privileges during the 2024-2025 school year. There is no cost to the District and they will pay BAPS $8,750.00. T. Thompson
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
24. Accept and approve the donation of two True Refrigerators from QuikTrip worth an estimated $13,000.00. T. Thompson
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
D) Facilities
25. Accept and approve the attached list of itemized property as received by the operations department as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; declare the property as surplus; and authorize the disposition of the property by method as appropriate, by the Associate Superintendent. L. Shackelford
Action
  Summary:
Under provisions of Oklahoma Statutes, Title 70, Section 5-117, the Board of Education has authority to dispose of worn, obsolete materials and property of the school district which are no longer needed by the district. If the attached list is declared as surplus, the operations department will dispose of the items. 		 
 
Attachments:
  
  Recommendation:
Approve 		 
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Broken Arrow Amateur Basketball Association who will lease up to twelve (12) BAPS gyms during the 2024-2025 school year. There is no cost to the District and they will pay BAPS $1,000.00 flate rate fee per gym per season. L. Shackelford
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa County which will allow a new, mutual, and a non-exclusive perpetual right of way easement over and through a property owned by BAPS. There is no cost to the District and they will pay us $10.00. L. Shackelford
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
E) Human Resources
28. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
29. Accept and approve the new employment, employment revisions and employment separations for support staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
F) Instructional Services
30. Accept and approve Barrett Byrd to serve as an upper level math adjunct teacher during the 2024-2025 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
31. Accept and approve Jessika Davis to serve as a biological and general science adjunct teacher during the 2024-2025 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
32. Accept and approve Kenneth Herrod to serve as an adjunct Mvskoke Language I teacher during the 2024-2025 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
33. Accept and approve David Kay to serve as a physical education, psychology, and sociology adjunct teacher during the 2024-2025 school year. T. Sappington
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
34. Accept and approve the authorization of the Executive Director of Federal Programs and the Director of Account/Budgets, to act as the District's representatives for federal programs and grants during the 2024-2025 school year. Also, grant approval for Mr. Chuck Perry , Superintendent, authorization to sign all current year expenditure reports, disbursements and cash receipts filed with the OSDE or the purpose and objective set forth in the terms and conditions for the federal award. J. Brassfield
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Discovery Lab who will provide hands on learning for the students at Oneta Ridge MS during the 2024-2025 school year. The cost to the District is $4,800.00 and paid for with the school improvement grant, 515 fund. J. Brassfield
Action
  Funding:
School improvement grant 		 
 
Attachments:
  
  Recommendation:
Approve 		 
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Family & Children's Services who will provide services for the District's McKinney Vento students during the 2024-2025 school year. The cost to the District is $22,000.00 and paid for with Title 1 homeless funds. J. Brassfield
Action
  Funding:
Title 1 homeless fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Food Bank of Eastern Oklahoma who will provide food items for District students K-8th grade who experience food instability on weekends when school lunches are not available during the 2024-2025 school year. There is no cost to the District. J. Brassfield
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imagine Learning who will provide online support in language and literacy during the 2024-2025 school year. The cost to the District is $1,000.00 and paid for with Title III funds. J. Brassfield
Action
  Funding:
Title III fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Math Learning Center who will provide Bridges Math Intervention Curriculum for the students at Country Lane Primary & Intermediate, Rosewood, Spring Creek and Wolf Creek during the 2024-2025 school year. The cost to the District is $13,500.00 and paid for with Title I funds. J. Brassfield
Action
  Funding:
Title I fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kagan who will provide professional development for PreK-2 teachers during the 2024-2025 school year. The cost to the District is $15,086.00 and paid for with general funds. K. Henness
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kagan who will provide cooperative structures professional development for the District's teachers during the 2024-2025 school year. The cost to the District is $23,144.00 and paid for with instructional funds. K. Henness
Action
  Funding:
Instructional fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and CREOKS Mental Health Services who will provide a prefabricated building to be used at BAHS for the purpose of providing behavioral health services during the 2024-2025 school year. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and BrainPop who will provide online curriculum for the students at Highland Park during the 2024-2025 school year. The cost to the District is $4,095.00 and paid for with activity funds. B. Schmidt
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
44. Accept and approve the NEW agreement between Broken Arrow Schools and Delta Math Solutions who will provide licenses for software that will assist the students at BAVA with math skills during the 2024-2025 school year. The cost to the District is $1,180.00 and paid for with general funds. M. White
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Big Kahuna Fundraising who will provide fundraising opportunities for the students at Aspen Creek ECC during the 2024-2025 school year. There is no cost to the District. K. Frie
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
G) Student Services
46. Accept and approve the Student Activity/Overnight Request for the Broken Arrow Varsity Baseball team, a sanctioned sport, to attend the Spring Break Baseball Tournament in Pensacola, FL, March 15-21, 2025. Dr. Smith
Action
  Summary:
There will not be any school days missed. 		 
  Funding:
Booster Club 		 
  Recommendation:
Approve 		 
47. Accept and approve the Student Activity/Overnight Request for JV, JH, and Varsity Cheer, sanctioned Athletic programs, to attend the Universal Cheerleading Association (UCA) Nationals in Orlando, FL, February 4-11, 2025. Dr. Smith
Action
48. Accept and approve the activity request for the Girls Wrestling students to travel to Colorado Springs, CO, to compete in the Alpha Female Wrestling Tournament, January 11, 2025. To be paid through Booster Club. Dr. Smith
Action
49. Accept and approve the NEW agreement between Broken Arrow Schools and Gardner Edgerton High School who will host a boys wrestling tournament during the 2024-2025 school year. The cost to the District is $325.00 and paid for with activity funds. Dr. Smith
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
50. Accept and approve the AMENDMENT between Broken Arrow Public Schools and 5-Star Students who will provide a student roster integration VIA connectivity to Districts SIS for the BAHS during the 2024-2025 school year. The original agreement was approved at the July 15, 2024, BOE meeting. The cost to the District is $200.00 and paid for with activity funds. C. Welborn
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Caller Bob who will provide a workshop to leadership students along with square dance calling at the BAHS Boot Scoot during the 2024-2025 school year. The cost to the District is $600.00 and paid for with activity funds. C. Welborn
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Musical Theatre International who will provide the materials needed for the Stars on Stage musical, "Shrek Jr", during the 2024-2025 school year. The cost to the District is $3,150.00 and paid for with activity funds. K. Vento
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Concord Theatricals Corp., who will provide the materials needed for the BAHS musical production of "Wizard of Oz, RSC Version", during the 2024-2025 school year. The cost to the District is $5,000.00 and paid for with general funds. A. Foreman
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts, Inc., who will provide the materials needed for the Oliver MS play, "Rideshare Overshare", during the 2024-2025 school year. The cost to the District is $440.40 and paid for with activity funds. A. Foreman
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stage Partners who will provide the materials needed for the Centennial MS play, "Knock Knock", during the 2024-2025 school year. The cost to the District is $268.66 and paid for with activity funds. A. Foreman
Action
  Funding:
Activity funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Haus of Lanoue who will construct the costumes for the Tiger Tonz Show Choir during the 2024-2025 school year. The cost to the District is $6,822.00 and paid for with activity funds. L. Davis
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
57. Accept and approve BAHS/BAFA Show Choir students, a sanctioned organization, to attend the Urbandale, IA Show Choir Competition February 14-16, 2025. There is no cost to the District. D. Davis
Action
  Summary:
Choir participants will miss 1 day of school to compete 		 
  Funding:
Booster Club 		 
  Recommendation:
Approve 		 
58. Accept and approve BAHS/BAFA Show Choir students, a sanctioned organization, to attend the Los Angeles, CA Show Choir Competition March 20-25, 2025. There is no cost to the District. D. Davis
Action
  Summary:
Choir participants will miss 3 days of school to compete 		 
  Funding:
Booster Club 		 
  Recommendation:
Approve 		 
59. Accept and approve BAHS/BAFA Show Choir students, a sanctioned organization, to attend the Totino Grace Show Choir contest in Coon Rapids, MN Feb 28 -March 2, 2025. There is no cost to the District. D. Davis
Action
  Summary:
Choir participants will miss 1 day of school to compete 		 
  Funding:
Booster Club 		 
  Recommendation:
Approve 		 
H) Support Services
60. Accept and approve the NEW MOU agreement between Broken Arrow Public Schools and Blue Bird Cooperation who will provide financial assistance to the District to replace five (5) diesel engine vehicles for five (5) propane engine vehicles. Financial assistance will be a maximum of $35,000.00 of total costs per bus. The cost to the District is $774,650.00 and paid for with bond funds. G. Moore
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Freezing Point, LLC., who will provide Frazil Juice to sites around the District during the 2024-2025 school year. The cost to the District is $13,500.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
I) Technology Services
62. Accept and approve the mandated quarterly open transfer capacity calculations by grade and site level, pursuant to BOE police 4400, and in accordance with SB 783. These capacities encompass all sites District-wide for student transfers. B Powell
Action
  Funding:
No applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and Academic & Collegiate Software who will provide an annual subscription for K-12 site shared device license: Creative Cloud Desktop Apps to be used by administrators across the District during the 2024-2025 school year. The cost to the District is $2,896.00 and paid for with general funds. A. Shehada
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SHI International who provides cybersecurity hardware and software for the District. This is year three (3) of a three (3) year agreement. The cost to the District is $55,181.43 and paid for with bond funds. A. Shehada
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
11.0 Items Pulled from the Consent Agenda
 
12.0 Business Services
65. Presentation and discussion of the Activity Fund Reports for September 2024. C. Murphree Info
  Summary:
Monthly Activity Funds Summary 9/30/2024 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
66. Presentation and discussion of the Treasurer's Reports for September 2024. C. Murphree Info
  Summary:
Attached are the monthly Treasurer's Reports for September 2024. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
67. Discussion, motion, and vote on motion, to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for the 2024-2025 fiscal year. E. Sapp Action
  Summary:
Attached are the Change Orders totaling ($42,410.73) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for September 5, 2024 through October 9, 2024 for the 2024-2025 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
68. Discussion, motion, and vote on motion, to approve or disapprove the Encumbrance Reports for All Funds for the 2024-2025 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. E. Sapp Action
  Summary:
Attached are the Encumbrance Orders totaling $2,250,222.95 for the General, Building, Child Nutrition, Workers' Compensation, Bond, and Gift Funds effective September 5, 2024 through October 10, 2024 from the 2024-2025 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
69. Presentation and discussion of the monthly financial reports through September 30, 2024. N. Eneff Info
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
70. Discussion, motion, and vote on motion, to approve or disapprove the RENEWAL applications for the following Booster Club sanctioned organizations: Broken Arrow Band Booster Club - BOE approved 3/11/19 Broken Arrow Baseball Booster Club - BOE approved 5/13/19 Broken Arrow Basketball Booster Club - BOE approved 11/12/18 Broken Arrow PTA Council - BOE approved 9/19/19 Broken Arrow Cheer Booster Club - BOE approved 5/13/19 Broken Arrow Cross Country Booster Club - BOE approved 5/13/19 Broken Arrow Football Booster Club - BOE approved 4/15/19 Broken Arrow Soccer Booster Club - BOE approved 5/13/19 Broken Arrow Softball Booster Club - BOE approved 5/13/19 Broken Arrow Special Olympics Booster Club - BOE approved 8/8/22 Broken Arrow Sports Medicine Booster Club - BOE approved 9/12/22 Broken Arrow Tennis Booster Club - BOE approved 10/7/19 Broken Arrow Tiger Theatre Booster Club - BOE approved 10/10/22 Broken Arrow Tigette Booster Club - BOE approved 5/13/19 Broken Arrow Track and Field Booster Club - BOE approved 9/14/20 Broken Arrow Vocal Music Booster Club - BOE approved 5/13/19 Broken Arrow Volleyball Booster Club - BOE approved 4/15/19 Broken Arrow Wrestling Booster Club - BOE approved 5/13/19 N. Eneff Action
  Summary:
Annual renewal of Board sanctioned booster clubs - Band, Baseball, Basketball, BAPTA, Cheer, Cross Country, Football, Soccer, Softball, Special Olympics, Sports Medicine, Tennis, Tiger Theatre, Tigette, Track and Field, Vocal Music, Volleyball, and Wrestling. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
71. Discussion, motion, and vote on motion, to approve or disapprove the RENEWAL of sanctioning application requests from the Broken Arrow Parent Teacher Association (BAPTA) Council for individual Elementary and Secondary School Sites. N. Eneff Action
  Summary:
The BAPTA Council renewed its sanctioning application and has requested BOE approval at this October 14, 2024 regular board meeting. The BAPTA is also requesting renewal of sanctioning applications for individual Elementary and Secondary school site PTA organizations. These individual, sanctioned school site organizations were last BOE approved for renewal on October 9, 2023. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
72. Discussion, motion, and vote on motion, to approve or disapprove the NEW Broken Arrow Swim Booster Club as a sanctioned organization and the transfer of reconciled funds from the Swim Booster sub activity account (936) to the board approved sanctioned organization. N. Eneff Action
  Summary:
The Broken Arrow Swim Booster Club is requesting sanctioning by the Broken Arrow Public Schools Board of Education. 		 
  Funding:
Activity Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
13.0 Capital Improvements & Development
73. Discussion, motion, and vote on motion, to approve or disapprove the contracts for the Options Academy renovation to the lowest responsible bidder and to assign such construction contracts to Lowry Construction Services, Inc., and to approve or disapprove the amendment to the construction management contract establishing a new guaranteed maximum price )GMP) in the amount of $964,145.00, and to authorize the BAPS Director of Construction Services to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. The cost of this construction will be paid with Lease Revenue bond funds. M. Leitch Action
  Funding:
Lease Revenue bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
14.0 Human Resources
74. Presentation and first reading of multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the November 11, 2024 Regular Board of Education meeting. Section I - Board of Education: Revision to Policy 1250 Section II - Community Relations: Adoption of Policy 2015; Revision to Policy 2140 Section III - Instruction: Adoption of Policies 3035, and 3245; Revision to Policies 3020, 3105, 3120, 3150, 3155, and 3260 Section IV - Students: Revision to Policies 4030, 4050, 4110, 4180, 4190, 4350, and 4360 Section V - Employees: Revision to Policies 5020, 5195, 5250, and 5400 Section VI - Business, Technology, and Operations: Adoption of Policy 6025; Revision to Policy 6160 L. Drake Info
  Summary:
A Policy Council has been established to review the entire Board of Education Policy Guide - the Policy Council was divided into subcommittees with each subcommittee reviewing the policies / sections most pertinent to their division. The council members will continue to meet quarterly to determine what changes, if any, are necessary. In summary, RFR was consulted for changes to the following: Section I, Board of Education: Revision to Policy 1250 Section II, Community Relations: Adoption of Policy 2015; Revision to Policy 2140 Section III, Instruction: Adoption of Policies 3035, and 3245; Revision to Policies 3020, 3105, 3120, 3150, 3155, and 3260 Section IV, Students: Revision to Policies 4030, 4050, 4110, 4180, 4190, 4350, and 4360 Section V, Employees: Revision to Policies 5020, 5195, 5250, and 5400 Section VI, Business, Technology, and Operations: Adoption of Policy 6025; and Revision to Policy 6160 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
15.0 Technology Services
75. Discussion of a redistricting proposal that would affect the boundaries of the five (5) middle schools within the District. The proposed changes aim to redistribute student populations across all middle school sites, ensuring a balanced enrollment and better utilization of facilities. This adjustment is particularly critical as the District prepares for the opening of the 8th Grade Academy. The redistricting is designed to promote more equitable student distribution and to optimize resources across middle school campuses. B. Powell Info
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Information only 		 
16.0 New Business
76. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. 		 
  Recommendation:
Approve 		 
17.0 Executive Session
77. Discussion, motion, and vote on motion, to approve or disapprove moving into executive session to consider the appeal of the denial of Student A's transfer request with a review of confidential educational records and transfer requests of the student whereby disclosure of any additional information could potentially violate FERPA (Family Educational Privacy Act). 25 O.S Section 307 (B)(7). C Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
18.0 Return to Open Session
 
19.0 Board of Education Communications
78. Vote to accept or overturn the decision to deny the transfer of student A. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve or deny the transfer request of student A. 		 
20.0 Adjourn
79. Adjourn the meeting. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve